Teaching · Speech & Language · IEP services

Minutes promised,
minutes delivered.

Type each service as the IEP states it and the minutes your logs show. The calculator totals the week and the period, shows how far each service is behind, and works out the share of the week inside the regular class.

Total the minutesWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the Speech & Language toolkit, $79 for 72 items.

The service minutes calculator

The worked example is a made-up fourth grader, coded G4-17. Use codes, not names. Nothing you type leaves this browser.

Loading the calculator. If nothing appears, turn on JavaScript.

What you get

Teaching · Speech & Language$12 · included with Classroom and Whole-school licenses

What you finish with
Weekly and period minutes for each service, minutes due and delivered, minutes behind, and the share of the week inside the regular class with its federal band. It prints for the file and downloads as a spreadsheet.
Who it is for
Special education teachers and case managers, speech-language pathologists and other related service providers, and special education administrators.
Format
Browser tool for a phone, tablet or computer, by touch or keyboard. Prints a summary; downloads a spreadsheet (.csv); export and import a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Speech & Language toolkit ($79) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Speech & Language space in Caveat Teaching.
Support
Questions, a correction or a request: team@caveatacademic.com.

How to use it

  1. Type the instructional minutes in the school day and days a week.
  2. Type the weeks in the IEP period and weeks elapsed.
  3. Add each service with its minutes, frequency and setting.
  4. Copy delivered minutes from the service log.
  5. Plan make-up sessions for any service behind.

Total the minutes

How the minutes are totalled

Frequency times duration, against the log.

The worked example: four services after 12 of 36 weeksReading180 min/wk45 min × 4 sessionsDue so far2,160 min180 × 12 weeksDelivered2,025 minfrom the service logBehind, all285 minevery service addedThe worked example: four services after 12 of 36 weeksReading180 min/wk45 min × 4 sessionsDue so far2,160 min180 × 12 weeksDelivered2,025 minfrom the service logBehind, all285 minevery service added
Frequency times duration gives the minutes the IEP promises; the log shows how many were delivered.

What the IEP states

Under the Individuals with Disabilities Education Act each IEP states the services, when they begin, and their frequency, location and duration. Minutes a session times sessions a week is the weekly promise; times the weeks gives the period. Monthly frequencies convert to weekly by dividing by about four; 0.5 a week is every other week.

Time in the regular class

States report to the U.S. Department of Education how much of the day students with IEPs spend inside the regular classroom, in three bands: 80 percent or more, 40 to 79 percent, and less than 40 percent. The calculator counts only services marked outside the class, so co-taught support inside the class does not reduce the share.

Sources

  1. U.S. Department of Education. Individuals with Disabilities Education Act regulations, 34 CFR 300.320 (content of the IEP) and 300.114–300.117 (least restrictive environment) (ecfr.gov).
  2. U.S. Department of Education, Office of Special Education Programs. IDEA Section 618 data: educational environments, ages 6–21 (ed.gov).
  3. American Speech-Language-Hearing Association. Caseload and workload in schools (asha.org).
  4. IDEA Data Center. Educational environments data collection guidance (ideadata.org).

The worked example is made up. This is a planning check, not a compliance determination; follow your district’s procedures. Your entries stay in this browser. Support: team@caveatacademic.com.