Teaching · Speech & Language

Talk with every family in the language they choose.

Confirm the family’s languages for meetings and for written notices, whether they need an interpreter or translations, and how to reach them. The summary is a card any staff member can follow, with the student’s own language use beside it.

Start a family profileWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the Speech & Language toolkit, $79 for 72 items.

The family profile

One record per family and date confirmed. Use a code, never a name. The example is made up.

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What you get

Teaching · Speech & Language$12 · included with Classroom and Whole-school licenses

What you finish with
A confirmed profile of the family’s language choices, a short card for staff, and the student’s language use at home and school.
Who it is for
Speech-language pathologists, case managers and other school staff who write to, call or meet with families who use languages other than English.
Format
Browser form completed with the family. Several saved profiles to keep changes over time; printed as a staff card or a blank form; CSV; export and import a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Speech & Language toolkit ($79) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Speech & Language space in Caveat Teaching.
Support
Questions about an order, access or a correction: team@caveatacademic.com.
their language, every time
Drawn for this page. Notices in the language the family reads, and a qualified interpreter for every conversation that needs one.

How to use it

  1. Start a record with a student or family code and the date.
  2. Ask the family which languages they want for talk and for written notices.
  3. Record interpreter and translation needs and how to reach them.
  4. Note the student’s language use in each setting.
  5. Print the staff card and keep it with the student’s file.

Start a family profile

What the profile is for

What federal law expects

Schools must communicate with parents who have limited English proficiency in a language they understand, including through qualified interpreters and translated notices. For special education, parents must be able to take part in meetings, with an interpreter when needed, and notices must be in their native language unless that is clearly not feasible.

Why not the student

Asking a child to interpret puts them in the middle of conversations about their own needs, and skilled interpreting is a trained job. Qualified interpreters, booked ahead, give the family the full conversation.

What this profile is not

It does not assess the student’s language proficiency. It records what the family tells you, so every staff member follows the same plan.

Sources

  1. U.S. Department of Justice and U.S. Department of Education (2015). Dear Colleague Letter: English Learner Students and Limited English Proficient Parents, section on communication with LEP parents.
  2. Individuals with Disabilities Education Act regulations, 34 CFR 300.322(e) (an interpreter for parents who are deaf or whose native language is not English) and 300.503(c) (notice in the parent’s native language).
  3. Individuals with Disabilities Education Act regulations, 34 CFR 300.304(c)(1)(ii) (assessments in the child’s native language or other mode of communication).
  4. American Speech-Language-Hearing Association, Practice Portal: Collaborating With Interpreters, Transliterators, and Translators.

The example family is made up. Confirm preferences with the family and update the profile when they change. Support: team@caveatacademic.com.