Advancement · Community & Giving

Shared machine,
shared logbook.

When five households share a tiller or a generator, nobody remembers who changed the oil or whether the fuel was stabilized before winter. Keep one log per machine and every volunteer can see what is due, what it cost and how to run it safely.

Add a machineWhat you get
$19one-time · every device you sign in on
Buy · $19

Included with Caveat Classroom and Whole-school licenses. Or get it in the Development and giving kit, $39 for 19 items.

Your machines

The worked example is made up: a community garden tiller heading into winter without fuel stabilizer, and a block generator stored in a garage, 37 days past its yearly service. Saved on this device only.

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What you get

Advancement · Community & Giving$19

What you finish with
A record per shared machine: who shares it, fuel, storage, the hour meter, the service interval in months and the oil-change interval in hours; a service log with date, task, hours, who and cost; four safety and storage checks. Works out the next service date and hours since the oil change; flags service due or overdue, oil past its hours, fuel to stabilize and carbon monoxide rules; lists the next services and this year’s upkeep cost.
Who it is for
Community gardens, block associations, co-ops and groups of neighbors who share equipment, and the volunteers who keep it running.
Format
Browser log with a saved record per machine. Prints one machine’s log to hang in the shed, every machine in a table or a blank log; downloads a spreadsheet (.csv); exports and imports a file to hand to the next volunteer.
Access
$19 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Development and giving kit ($39) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Community & Giving space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Copy the intervals from the owner’s manual.
  2. Log every service with the hour meter reading.
  3. Check the side panel before each season.
  4. Stabilize fuel before storage.
  5. Hand the exported file to the next volunteer.

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Fuel engines and carbon monoxide

Where a portable generator goesHousewindows, doors,vents closed sideat least 20 feetgeneratorexhaust awayNever in a garage, basement or crawl space, even with the door open.A battery carbon monoxide alarm inside the house is cheap insurance.Where a generator goesHouse20 feet +Never in a garage, basement or crawlspace, even with the door open. Put acarbon monoxide alarm in the house.
Carbon monoxide has no smell or color. The CDC and the Consumer Product Safety Commission give 20 feet as the minimum distance.

Storing small engines

Gasoline starts to break down within a few months. Before storage, add a fuel stabilizer and run the engine a few minutes so it reaches the carburetor, or run the tank dry, as the manual says.

Splitting costs

The log keeps every cost with its date, so the group can share upkeep fairly and see when repairs start to cost more than replacing the machine.

Sources

  1. Centers for Disease Control and Prevention. Carbon monoxide poisoning: generator safety (cdc.gov/co).
  2. U.S. Consumer Product Safety Commission. Portable Generator Safety (cpsc.gov).
  3. U.S. Environmental Protection Agency. Small engines and fuel guidance (epa.gov).
  4. Outdoor Power Equipment Institute. Fuel and storage tips for outdoor power equipment (opei.org).

The worked example is made up and its intervals are placeholders; follow each machine’s manual. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.