Teaching · Speech & Language

Every call, note and message to a family, and what still needs an answer.

Log each contact as it happens with a one-line factual summary and whether it needs follow-up. The summary shows how long since you last talked, what the contact has been about, and what is still waiting for a reply.

Start a logWhat you get
$19one-time · every device you sign in on
Buy · $19

Included with Caveat Classroom and Whole-school licenses. Or get it in the Speech & Language toolkit, $79 for 72 items.

The communication log

One log per student; update the As of date when you review it. Use initials or a code, never a name. The example is made up.

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What you get

Teaching · Speech & Language$19 · included with Classroom and Whole-school licenses

What you finish with
For each student, the family’s contact preferences and a dated log of contacts with topics and follow-ups, with days since the last contact and open items.
Who it is for
School speech-language pathologists and other related service providers and special education teachers who keep in touch with families.
Format
Browser log with a contacts table. Several saved records; printed with the summary or as a blank log; CSV of the contacts table; export and import a file.
Access
$19 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Speech & Language toolkit ($79) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Speech & Language space in Caveat Teaching.
Support
Questions about an order, access or a correction: team@caveatacademic.com.
Drawn for this page. Contact with a family runs both ways; the log shows when it last happened and what is still waiting for an answer.

How to use it

  1. Start a log with the student’s initials or a code.
  2. Note how and when the family prefers to be reached, their language and how often you plan to be in touch.
  3. After each contact, add a row with the date, method, who started it, topic and a factual summary.
  4. Mark follow-up as needed or done.
  5. Review the summary each week and close open follow-ups.

Start a log

What the log is for

Why log contact

A log shows patterns a memory misses: a family that has not heard from the school in a month, a question that never got an answer, contact that only happens when there is a problem. Regular, two-way contact about progress and home practice also supports carryover of skills outside therapy.

Factual summaries

Write what was said and agreed, not opinions about the family. Logs can become part of a student’s education record, which families have the right to see. Use the family’s preferred language, with an interpreter or translated notes when needed.

What this log is not

It is a working record, not a substitute for required notices such as prior written notice or progress reports. Records use a code, never a name, and stay in this browser.

Sources

  1. Family Educational Rights and Privacy Act, 34 CFR Part 99 (education records and parents’ right to inspect them).
  2. Individuals with Disabilities Education Act regulations, 34 CFR 300.320(a)(3)(ii) (periodic progress reports to parents) and 300.322(e) (interpreters for parents).
  3. U.S. Department of Justice and U.S. Department of Education (2015). Dear Colleague Letter on communication with limited English proficient parents.
  4. American Speech-Language-Hearing Association. Resources on family-centered practice in schools (asha.org).

The example family is made up. The log keeps a working record of contacts; it does not replace required notices. Support: team@caveatacademic.com.