Teaching · Special Education

Leave the meeting with owners and dates.

Write concerns as they come up and actions as they are agreed. The notes show any action nobody owns, any concern left without an answer and the notices to send.

Take notesWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the New special education teacher kit, $39 for 31 items.

The meeting notes

One set of notes per student and meeting. The example is made up.

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What you get

Teaching · Special Education$12 · included with Classroom and Whole-school licenses

What you finish with
A dated action list with owners, open concerns, and the prior written notice and interpreter follow-ups.
Who it is for
Special education teachers, case managers, school psychologists and related service providers meeting with families.
Format
Browser form. One saved set of notes per student and meeting; printed for the family or as a blank form; CSV; export and import a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the New special education teacher kit ($39) and the Special Education toolkit ($99), and 2 more bundles. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Special Education space in Caveat Teaching.
Support
Questions about an order, access or a correction: team@caveatacademic.com.
everyone leaves with the same list
Drawn for this page. A meeting is only as good as what happens after it, and that depends on who owns each action.

How to use it

  1. Start notes with the student’s code and the meeting date.
  2. Mark who came and whether an interpreter was offered.
  3. Write each concern with a short label.
  4. Write each action with an owner, a date and the concern it answers.
  5. Read the summary aloud before everyone leaves, then share a copy.

Take notes

What the notes have to cover

Prior written notice

Under IDEA a school must give parents written notice a reasonable time before it proposes or refuses to start or change a child’s identification, evaluation, educational placement or services (34 CFR 300.503), in the parents’ native language unless clearly not feasible.

Interpreters

Schools must take whatever action is needed so parents understand the proceedings of an IEP meeting, including arranging an interpreter for parents who are deaf or whose native language is not English (34 CFR 300.322(e)).

Privacy

Meeting notes kept by the school are education records under FERPA. This page keeps them in this browser only; file the printed copy where your school keeps records.

Sources

  1. Individuals with Disabilities Education Act regulations, 34 CFR 300.322 and 300.503: parent participation and prior written notice.
  2. Family Educational Rights and Privacy Act, 34 CFR Part 99: education records.
  3. Center for Parent Information and Resources (U.S. Department of Education funded): prior written notice and IEP meeting resources.
  4. Mapp, K. L., & Kuttner, P. J. (2013). Partners in Education: A Dual Capacity-Building Framework for Family–School Partnerships. SEDL and U.S. Department of Education.

The example meeting is made up. Support: team@caveatacademic.com.