Advancement · School Operations

The building closed
the same way, every night.

Most closing problems are small and repeat: a gate left open, an alarm that never armed, a late pickup nobody wrote down. Record each night’s close in a minute. The checklist walks the building in order, works out how late the last student left and keeps a running count of what keeps getting missed.

Log tonight’s closeWhat you get
$5one-time · every device you sign in on
Buy · $5

Included with Caveat Classroom and Whole-school licenses. Or get it in the School operations toolkit, $49 for 52 items.

Closes

The worked example is made up: a Tuesday with a 22-minute late pickup and a gate left open, a Monday when the alarm was not set and a concert night with one student still waiting. Saved on this device only.

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What you get

Advancement · School Operations$5 · included with Classroom and Whole-school licenses

What you finish with
A record per close: date, closer, kind of day, posted closing time, when the last student left, students and staff still inside and ten checks across students and the building, with a note for the morning. Works out late-pickup minutes; counts closes, the average and longest late pickup, missed items and nights the alarm was not set; flags students on site, long late pickups, an unset alarm and staff inside after arming.
Who it is for
Office managers, custodians, after-care leads and administrators who lock up a school building.
Format
Browser checklist with a saved record per close. Prints one close, the month in a table or a blank closing sheet for the clipboard; downloads a spreadsheet (.csv); exports and imports a file.
Access
$5 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the School operations toolkit ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The School Operations space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Print a blank sheet for the clipboard by the door.
  2. Walk the building in the order on the sheet.
  3. Enter the close before you leave or first thing next morning.
  4. Fix anything flagged before the next close.
  5. Look at the side panel monthly for repeat misses.

Log tonight’s close

Closing a school

Lock-up in walking order1Sweep for peopleRestrooms, locker rooms,stairwells, the stage.2Match the rostersAfter-care and clubs againstwho is left.3Kitchen and officeEquipment off, temperatureslogged, cash in the safe.4Doors by handPull every exterior door;looking is not enough.5Gates and lotChains and gates closed behindthe last car.6Alarm lastArm it, watch the panel, thenleave.Lock-up in walking order1Sweep for peopleRestrooms, locker rooms, stairwells, thestage.2Match the rostersAfter-care and clubs against who isleft.3Kitchen and officeEquipment off, temperatures logged, cashin the safe.4Doors by handPull every exterior door; looking is notenough.5Gates and lotChains and gates closed behind the lastcar.6Alarm lastArm it, watch the panel, then leave.
People first, then the building. A missed door is a repair; a missed student is the one thing a close cannot get wrong.

Students first, always

A student still on site at lock-up stays with two adults until an authorized adult arrives, and the time and who collected them go in the late-pickup log. The school’s own policy says what happens after that; follow it every time so families know what to expect.

Pull every door

Exterior doors with closers often stop a few inches short of latching. Pull each one by hand on the way out. A door that will not latch goes in the maintenance note that night, not when someone finds it open in the morning.

Sources

  1. U.S. Department of Education, Readiness and Emergency Management for Schools (REMS) Technical Assistance Center. Guide for developing high-quality school emergency operations plans (rems.ed.gov).
  2. Cybersecurity and Infrastructure Security Agency. K-12 school security guide (cisa.gov).
  3. U.S. Department of Agriculture, Food and Nutrition Service. Food safety in schools: temperature logs (fns.usda.gov).
  4. National Association of Elementary School Principals. After-school dismissal and late pickup procedures (naesp.org).

The worked example is made up. Your school’s own emergency and dismissal procedures come first. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.