Teaching · For Tutors · Business

Thirty students, twenty-four sessions.
What do you quote?

Type the program the school wants and your costs. The calculator builds the contract price line by line, with the figures a school will ask about.

Price the contractWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the Tutoring business kit, $69 for 80 items.

The school contract pricing calculator

The worked example is a spring reading-group contract for 30 third graders. Nothing you type leaves this browser.

Loading the calculator. If nothing appears, turn on JavaScript.

What you get

Teaching · For Tutors$12 · included with Classroom and Whole-school licenses

What you finish with
The contract price with each cost line behind it, the price per student, per teaching hour and per student-hour, the profit, and a note when the last group is not full. It prints as a one-page costing to keep with your quote.
Who it is for
Tutoring center owners and independent tutors quoting a school, district or after-school program for a block of tutoring.
Format
Browser calculator for a phone, tablet or computer, by touch or keyboard. Prints a summary; downloads a spreadsheet (.csv); export and import a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Tutoring business kit ($69) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The For Tutors space in Caveat Teaching.
Support
Questions, a correction or a request: team@caveatacademic.com.

How to use it

  1. Type the students and sessions asked for.
  2. Set the session length and group size.
  3. Add tutor pay and paid prep time.
  4. Add materials, overhead and margin.
  5. Quote with the assumptions listed.

Price the contract

How the price is built

Hours first, then costs, then margin.

The worked example: spring reading groups, grade 3Groups830 students, 4 a groupPaid hours188 h144 teaching + 44Costs$8,611pay, materials, 12% overheadPrice$10,763at a 20% marginThe worked example: spring reading groups, grade 3Groups830 students, 4 a groupPaid hours188 h144 teaching + 44Costs$8,611pay, materials, 12% overheadPrice$10,763at a 20% margin
Price the hours the program really takes, then the costs around them, then the margin on top.

Hours the program really takes

A school asks for sessions; you pay for hours. Group size sets how many sessions there are, and every session brings paid preparation and reporting. Coordination with school staff adds hours that are easy to forget in a quote.

Margin on the price

The margin here is a share of the price, so a 20 percent margin divides costs by 0.80. Adding 20 percent to costs instead gives a smaller margin, about 16.7 percent of the price. Overhead covers the running of the business that no single contract pays for on its own.

Sources

  1. U.S. Small Business Administration. Calculate your startup costs; Manage your finances; Break-even point (sba.gov).
  2. Internal Revenue Service. Self-Employed Individuals Tax Center and Publication 334, Tax Guide for Small Business (irs.gov).
  3. U.S. Bureau of Labor Statistics. Occupational Outlook Handbook: teachers, tutors and instructors, pay and work schedules (bls.gov/ooh).
  4. Internal Revenue Service. Employer’s Tax Guide (Publication 15), for the payroll taxes behind overhead on pay (irs.gov).

A pricing estimate on your own costs. Your entries stay in this browser. Support: team@caveatacademic.com.