Advancement · School Operations

Every visit logged,
every call home made.

A busy health office sees the same patterns a paper log hides: the student here every Tuesday, the head bump that never got a call home, the fever that went back to class. Log each visit in under a minute. The log counts time out of class, checks temperatures against the 100.4°F fever line and lists students with repeat visits.

Log a visitWhat you get
$19one-time · every device you sign in on
Buy · $19

Included with Caveat Classroom and Whole-school licenses. Or get it in the School operations toolkit, $49 for 52 items.

Visits

The worked example is made up: a stomachache, a head bump in PE with no call home yet and a fever of 100.8°F that went back to class. Student codes, not names. Saved on this device only.

Loading the visit form. If nothing appears, turn on JavaScript.

What you get

Advancement · School Operations$19 · included with Classroom and Whole-school licenses

What you finish with
A record per visit: date, times in and out, student code, grade, reason, temperature, head bump, what happened next, a note and five follow-up checks. Works out minutes out of class and fever at 100.4°F or above; counts visits, minutes, students sent home and students with two or more visits in 30 days; flags a fever back in class, a head bump with no call home, a 911 call and visits over 45 minutes.
Who it is for
School nurses, health aides and front office staff who staff a school health office.
Format
Browser log with a saved record per visit. Prints one visit, the log in a table or a blank log sheet; downloads a spreadsheet (.csv); exports and imports a file.
Access
$19 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the School operations toolkit ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The School Operations space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Keep the log open on the health office computer.
  2. Enter the time in when the student arrives.
  3. Finish the entry before the student leaves.
  4. Clear the flags before the end of the day.
  5. Check repeat visitors each Friday.

Log a visit

Head bumps at school

After a bump to the headSame dayCall home and say whathappened.Send the school’s headinjury note.Watch the student beforethey go back.Signs that need a doctor nowHeadache that gets worse.Repeated vomiting,confusion, slurred speech.Unusual sleepiness, aseizure, weakness.The next daysTeachers know to watch fortrouble focusing.No sports until cleared,if the school’s policysays so.After a bump to the headSame dayCall home and say what happened.Send the school’s head injury note.Watch the student before they go back.Signs that need a doctor nowHeadache that gets worse.Repeated vomiting, confusion, slurredspeech.Unusual sleepiness, a seizure, weakness.The next daysTeachers know to watch for trouble focusing.No sports until cleared, if the school’spolicy says so.
Signs drawn from the CDC HEADS UP materials for schools. The school nurse and the student’s doctor decide care.

Repeat visits are information

A student in the office every week may have an unmanaged health condition, may be avoiding a class, or may be hungry or worried about something at home. The side panel lists anyone with two or more visits in 30 days so the pattern reaches the counselor, the family or the teacher.

Codes, not names

Use the student codes your school already uses. The log stays in this browser; the official health record stays in the school’s own system under its privacy rules.

Sources

  1. Centers for Disease Control and Prevention. HEADS UP to schools: concussion signs and symptoms (cdc.gov/heads-up).
  2. Centers for Disease Control and Prevention. Definitions of fever, 100.4°F (38°C) or higher, used in illness guidance (cdc.gov).
  3. National Association of School Nurses. School nurse documentation and student health records, position statement (nasn.org).
  4. American Academy of Pediatrics. When to keep children home from school or child care (healthychildren.org).

The worked example is made up. This log is not medical advice or a health record system; follow your school’s nurse, policies and standing orders. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.