Advancement · School Operations

Know what the policy pays
before the claim.

A school carries a stack of policies, and the gaps between them are where the trouble is: an abuse exclusion in general liability, volunteers driving their own cars, a claims-made policy that lost its retroactive date at the last switch. Review each policy against the same questions before renewal and take the open ones to the broker.

Review a policyWhat you get
$5one-time · every device you sign in on
Buy · $5

Included with Caveat Classroom and Whole-school licenses. Or get it in the School operations toolkit, $49 for 32 items.

Your policies

The worked example is made up: general liability from a risk pool renewing in 50 days with an abuse exclusion, and a claims-made cyber policy with a ransomware sublimit. Saved on this device only.

Loading the policy form. If nothing appears, turn on JavaScript.

What you get

Advancement · School Operations$5 · included with Classroom and Whole-school licenses

What you finish with
A record per policy: coverage, carrier or pool, period end, occurrence or claims-made, limit, aggregate, deductible, exclusions and endorsements with status, and ten review questions. Counts days to renewal, the aggregate as a multiple of the limit and questions settled; flags renewals inside 90 days, claims-made retroactive dates and tail, abuse exclusions, high deductibles, cyber sublimits, non-owned auto and thin aggregates.
Who it is for
Business managers, heads of school, district risk managers and board finance committees.
Format
Browser checklist with a saved record per policy. Prints one policy, every policy in a table or a blank sheet; downloads a spreadsheet (.csv); exports and imports a file.
Access
$5 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the School operations toolkit ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The School Operations space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Add each policy from its declarations page.
  2. List the exclusions and endorsements that matter.
  3. Answer the ten review questions.
  4. Take the flags and open questions to the broker.
  5. Start each renewal 90 to 120 days out.

Review a policy

Occurrence or claims-made

Two ways a policy is triggeredOccurrenceCovers an event thathappened during thepolicy periodEven if the claim comesyears laterUsual for generalliability and autoClaims-madeCovers a claim madeduring the policy periodFor events after theretroactive dateUsual for D&O, educatorslegal and cyberWhen you switchOccurrence: nothing tocarry overClaims-made: keep theretroactive date or buytailAsk before signing thenew policyTwo ways a policy is triggeredOccurrenceCovers an event that happened during thepolicy periodEven if the claim comes years laterUsual for general liability and autoClaims-madeCovers a claim made during the policy periodFor events after the retroactive dateUsual for D&O, educators legal and cyberWhen you switchOccurrence: nothing to carry overClaims-made: keep the retroactive date orbuy tailAsk before signing the new policy
Abuse claims are often made decades after the event, which is why the trigger and the limits of older policies matter to schools.

Read the declarations first

The declarations page lists the named insured, the period, the limits, the deductible and the forms and endorsements that make up the policy. The endorsements are where coverage is added or taken away; ask for every one listed.

Pools and carriers

Many schools buy through a risk pool shared with other schools rather than a commercial carrier. Pools publish coverage documents too; the same questions apply.

Sources

  1. Insurance Information Institute. Commercial insurance: general liability, property, auto and umbrella basics (iii.org).
  2. Nonprofit Risk Management Center. Insurance coverage for nonprofits and schools (nonprofitrisk.org).
  3. U.S. Department of Education, Readiness and Emergency Management for Schools Technical Assistance Center. Cybersecurity resources for schools (rems.ed.gov).
  4. Association of School Business Officials International. Risk management resources (asbointl.org).

The worked examples are made up. Coverage depends on each policy’s exact wording, the state and the carrier; the broker and the policy documents are the authority. Not legal or insurance advice. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.