Advancement · Communications

Sent is not the same
as acknowledged.

Handbooks, acceptable use policies and conduct codes only protect a school if people actually received and acknowledged them. Add each policy with the number who should acknowledge and how many have, and log the reminders. The tracker shows the share in, who is late and what to try next, and checks that families could read it in the first place.

Add a policyWhat you get
$19one-time · every device you sign in on
Buy · $19

Included with Caveat Classroom and Whole-school licenses. Or get it in the Development and giving kit, $39 for 19 items.

Your policies

The worked example is made up: a family handbook 42 days past due at 85 percent, a staff technology policy complete and a bus conduct code due Monday at 71 percent. Saved on this device only; it counts people, it does not list them.

Loading the policy form. If nothing appears, turn on JavaScript.

What you get

Advancement · Communications$19 · included with Classroom and Whole-school licenses

What you finish with
A record per policy: audience, version, dates sent and due, method, people who should acknowledge, acknowledgments so far, reminders and six checks. Works out the share in, the number missing and days to due; lists policies from the lowest share; flags late and low policies, no reminders and missing translations.
Who it is for
Principals, office managers, communications staff and district administrators.
Format
Browser tracker with a saved record per policy. Prints one policy, every policy in a table or a blank sheet; downloads a spreadsheet (.csv); exports and imports a file.
Access
$19 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Development and giving kit ($39) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Communications space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Add each policy with its audience and due date.
  2. Enter how many should acknowledge and update the count weekly.
  3. Log each reminder and how it went out.
  4. Translate and offer accessible formats before sending.
  5. Switch to calls or paper for the last few.

Add a policy

The process

One policy, start to finish1SummarizeWhat changed, on one page, inplain words2TranslateThe languages your familiesuse3SendThe channel most peoplealready answer4RemindA week before the due date,then by phone5RecordWhere the office can find eachone6RetireTake the old version downOne policy, start to finish1SummarizeWhat changed, on one page, in plainwords2TranslateThe languages your families use3SendThe channel most people already answer4RemindA week before the due date, then byphone5RecordWhere the office can find each one6RetireTake the old version down
The last ten percent rarely answer email; a call or a paper copy home reaches them.

Language access

Under Title VI of the Civil Rights Act, as explained in the Departments of Justice and Education’s 2015 guidance, schools must communicate information about programs and activities to parents with limited English proficiency in a language they understand, through translation or a qualified interpreter, at no cost.

Counts, not names

This tracker keeps totals. The list of who has and has not acknowledged belongs in your student information system or form tool, not in a browser page; keep student and family names there.

Sources

  1. U.S. Department of Justice and U.S. Department of Education (2015). Dear colleague letter: English learner students and limited English proficient parents, section on communication with parents.
  2. Title VI of the Civil Rights Act of 1964, 42 U.S.C. 2000d.
  3. Section 504 of the Rehabilitation Act and Title II of the Americans with Disabilities Act, effective communication with people with disabilities; 28 CFR 35.160.
  4. National School Public Relations Association. Communication planning resources (nspra.org).

The worked examples are made up. Which policies need acknowledgment, and how, is set by your district and state; this tracker does not state those rules. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.