Advancement · School Operations

Every policy,
reviewed on time.

Policies drift out of date quietly until a complaint or an audit finds them. Enter each policy with its last review and its cycle; the page builds the calendar, shows what is overdue and flags the ones a change in law has already made stale.

Add a policyWhat you get
$19one-time · every device you sign in on
Buy · $19

Included with Caveat Classroom and Whole-school licenses. Or get it in the School operations toolkit, $49 for 32 items.

Your policies

The worked example is made up: a wellness policy 88 days past its three-year review and a technology policy affected by a new law. Saved on this device only.

Loading the policy form. If nothing appears, turn on JavaScript.

What you get

Advancement · School Operations$19 · included with Classroom and Whole-school licenses

What you finish with
A record per policy: name and number, owner, last adoption or review, review cycle, whether a law has changed and whether the board must approve, seven review steps and notes on what changed. Works out the next review date and days to it, and lists every policy by due date; flags overdue reviews, reviews due within 90 days, legal changes calling for review now and the federal wellness policy assessment.
Who it is for
Superintendents, principals, board secretaries, policy committees and operations staff at districts, charter schools and private schools.
Format
Browser calendar with a saved record per policy. Prints one policy’s review record, the whole calendar in a table or a blank sheet; downloads a spreadsheet (.csv); exports and imports a file.
Access
$19 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the School operations toolkit ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The School Operations space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Enter every policy with its last adoption date.
  2. Set a review cycle for each.
  3. Mark any law or rule that has changed.
  4. Put due policies on a board agenda.
  5. Record adoption and publication dates as they happen.

Add a policy

Start to finish

A policy review, start to finish1TriggerThe cycle comes due, or a lawor court decision changes2Check the lawFederal and staterequirements, model policy3Gather inputStaff, families and studentswhere required4First readingThe board sees the draft inpublic5AdoptSecond reading and vote;record the date6Publish and trainHandbook, website and thestaff who apply itA policy review, start to finish1TriggerThe cycle comes due, or a law or courtdecision changes2Check the lawFederal and state requirements, modelpolicy3Gather inputStaff, families and students whererequired4First readingThe board sees the draft in public5AdoptSecond reading and vote; record the date6Publish and trainHandbook, website and the staff whoapply it
Many state school boards associations publish model policies and update notices; they are a good trigger list between cycles.

Cycles that are set for you

Some reviews are required on a schedule. Districts in the federal school meal programs must assess their local wellness policy at least once every three years and post the results. States often set their own cycles for safety plans and other policies.

When not to wait

New laws, regulations and court decisions can make a policy wrong overnight. Track update notices from your state school boards association and legal counsel, and review affected policies when they change, not when the cycle says.

Sources

  1. U.S. Department of Agriculture. Local School Wellness Policy final rule, 7 CFR 210.31 (fns.usda.gov).
  2. National School Boards Association. Board policy development resources (nsba.org).
  3. U.S. Department of Education. Guidance and regulations updates for schools (ed.gov).
  4. Your state school boards association’s model policy service and update notices.

The worked examples are made up. This calendar tracks reviews; legal counsel and your state association advise on content. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.