Advancement · School Operations

Every IDEA clock,
checked file by file.

Most special education compliance findings are dates: an evaluation past 60 days, an annual review a week late, a reevaluation nobody noticed. Enter each file’s key dates and the page works out every clock against its limit, then walk the twelve file checks that monitors look for.

Review a fileWhat you get
$5one-time · every device you sign in on
Buy · $5

Included with Caveat Classroom and Whole-school licenses. Or get it in the School operations toolkit, $49 for 32 items.

Files reviewed

The worked example is made up: an initial evaluation that took 66 days with the first IEP meeting still to schedule, and a 16-year-old with the annual review in nine days and no transition plan. Saved on this device only.

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What you get

Advancement · School Operations$5 · included with Classroom and Whole-school licenses

What you finish with
A record per student file: code, age, kind of review, the state timeline, consent, evaluation, eligibility, IEP and last evaluation dates, and twelve file checks. Works out consent-to-evaluation days, days left for the first IEP meeting, days to the annual review and the three-year reevaluation; flags each late or close date, transition at 16, consent for services and every missing file item.
Who it is for
Special education directors, coordinators, compliance staff and principals reviewing IEP files before a state monitoring visit or as routine practice.
Format
Browser checklist with a saved record per file. Prints one file’s review, every file in a table or a blank review sheet; downloads a spreadsheet (.csv); exports and imports a file.
Access
$5 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the School operations toolkit ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The School Operations space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Add each file by student code.
  2. Enter the key dates from the file.
  3. Set your state’s evaluation timeline.
  4. Walk the twelve file checks.
  5. Fix late or missing items, and recheck monthly.

Review a file

The IDEA clocks

The IDEA clocks1ConsentThe parent agrees to aninitial evaluation260 daysEvaluation done, unless thestate sets its own timeline3EligibilityThe team decides with theparent430 daysFirst IEP meeting held5Every yearIEP reviewed at least once ayear6Every 3 yearsReevaluation, unless parentand district agree it is notThe IDEA clocks1ConsentThe parent agrees to an initialevaluation260 daysEvaluation done, unless the state setsits own timeline3EligibilityThe team decides with the parent430 daysFirst IEP meeting held5Every yearIEP reviewed at least once a year6Every 3 yearsReevaluation, unless parent and districtagree it is not needed
Federal minimums from the IDEA regulations, 34 CFR 300.301, 300.303 and 300.323. Many states add their own, shorter timelines.

Counting days

IDEA’s 60 days and 30 days are calendar days. Some states count school days or set a different number; enter your state’s figure. A file that misses a timeline needs the reason documented, such as a student who moved or a parent who did not bring the child to testing.

Annual reviews

An IEP must be reviewed at least once a year. Schedule the meeting a few weeks early so a rescheduled date still lands before the anniversary, and send the notice early enough for parents to attend.

Sources

  1. Individuals with Disabilities Education Act regulations, 34 CFR 300.300 to 300.324: consent, evaluation timelines, reevaluation, IEP content and meetings (ecfr.gov).
  2. U.S. Department of Education, Office of Special Education Programs. Questions and answers on IEPs, evaluations and reevaluations (sites.ed.gov/idea).
  3. U.S. Department of Education. Procedural safeguards, 34 CFR 300.503 and 300.504 (sites.ed.gov/idea).
  4. Your state education agency’s special education monitoring guide and timelines.

The worked examples are made up. Federal minimums are shown; state rules may be stricter and govern. This page organizes a file review and is not legal advice. Use codes for students. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.