Teaching · For Tutors

Know the history
before the first session.

Fill it in with the family at intake. Each subject gets its latest grade, its trend and the teacher’s comment; then school changes, a repeated grade, earlier tutoring, support plans and recent tests. The questionnaire points out the subjects sliding, the moves that leave gaps, the accommodations to match and what to collect before you start.

Start an intakeWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the Tutoring business kit, $69 for 83 items.

Student histories

The worked example is made up: a seventh grader sliding in math after three moves, a fourth grader with a reading IEP and a junior with a new chemistry class and a 504 plan. Use initials or a code. Saved on this device only.

Loading the student form. If nothing appears, turn on JavaScript.

What you get

Teaching · For Tutors$12 · included with Classroom and Whole-school licenses

What you finish with
A record per student: grade, school and focus, each subject with its latest grade, trend and teacher comment, school changes, a repeated grade, earlier tutoring in the family’s words, support plans, recent tests and five things to collect. Lists what to plan sessions around: subjects going down, likely gaps after moves, accommodations to match, an intervention to build on and earlier tutoring to learn from.
Who it is for
Independent tutors and tutoring centers taking on a new K to 12 student.
Format
Browser questionnaire with a saved record per student. Prints one intake, every student in a table or a blank form for the family; downloads a spreadsheet (.csv); exports and imports a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Tutoring business kit ($69) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The For Tutors space in Caveat Teaching.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Ask the family each question.
  2. Copy grades and comments.
  3. Note plans and tests.
  4. Read what to plan around.
  5. Collect what is missing.

Start an intake

Reading an intake

Where each answer points a tutorWhat you learnWhat it suggestsA grade going downStart at the newest unit; check its prerequisitesThree or more school changesProbe earlier skills taught in a different orderAn IEP or 504 planMatch its accommodations in sessionsAn intervention at schoolAdd to it; ask what it coversTutoring that did not helpAsk what to change before session oneWhere each answer points a tutorA grade going downWhat it suggests: Start at the newest unit; check its prerequisitesThree or more school changesWhat it suggests: Probe earlier skills taught in a different orderAn IEP or 504 planWhat it suggests: Match its accommodations in sessionsAn intervention at schoolWhat it suggests: Add to it; ask what it coversTutoring that did not helpWhat it suggests: Ask what to change before session one
The history shapes the first three sessions more than any diagnostic does.

Grades are a starting point

A letter grade mixes skill with homework habits, missing work and behavior. The teacher’s comment and two or three marked assignments say more about where to begin. A falling grade usually traces to the newest unit and the skills it depends on, which is where the first sessions should look.

Plans and permission

An IEP or Section 504 plan lists accommodations the school must provide; a tutor is not bound by it, but using the same supports keeps practice consistent with class and tests. Schools generally share records and talk with outside tutors only with a parent’s written consent, under the federal student privacy law.

Sources

  1. Family Educational Rights and Privacy Act, 34 CFR Part 99 (parent consent to disclose education records).
  2. Individuals with Disabilities Education Act, 34 CFR 300.320 (contents of the IEP, including accommodations).
  3. Section 504 of the Rehabilitation Act, 34 CFR Part 104.
  4. U.S. Government Accountability Office (2010). K-12 Education: many challenges arise in educating students who change schools frequently (GAO-11-40).

The worked example is made up. The questionnaire organizes what the family shares; it does not assess or diagnose. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.