Enrichment · Arts and Creativity

Every piece logged,
photographed and explained.

A portfolio is a set of decisions: which pieces are in, what each one is about and whether the photo does it justice. Log every work with its medium and size, write a short statement of the idea and the process, and check each photo. The organizer counts what is in and ready and flags statements over AP’s character limits.

Add an artworkWhat you get
$5one-time · every device you sign in on
Buy · $5

Included with the Caveat Academy pass and Whole-school licenses. Or get it in the Arts & Creativity collection, $69 for 23 items.

Artworks

The worked example is made up: five works for an AP Drawing portfolio and a college application, with one investigation piece not photographed, an idea statement over 100 characters and a painting still a maybe. Records save on this device only.

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What you get

Enrichment · Arts & Creativity$5

What you finish with
A record per artwork with title, medium, year, size, where it is headed and whether it is in; a statement of the idea and of materials and processes; five photography checks; counts of works in and photographed and of AP Selected Works and Sustained Investigation pieces; flags for missing statements, statements over about 100 characters for AP, works not fully photographed and maybes to decide.
Who it is for
High school art students preparing AP Art and Design portfolios, college or art school applications and competitions, and their art teachers.
Format
Browser organizer with a saved record per artwork. Prints a work’s record, the whole portfolio as a table or a blank form; downloads a spreadsheet (.csv) for an image list; exports and imports a file.
Access
$5 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with the Caveat Academy pass and Whole-school licenses. Also in the Arts & Creativity collection ($69) and the Enrichment Suite pass ($119), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Arts & Creativity space in Caveat Enrichment.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Add every work you might use, even the maybes.
  2. Mark where each is headed and whether it is in.
  3. Write the idea and the materials and processes in a phrase each.
  4. Photograph each piece and tick the five checks.
  5. Print the table and lay out the pieces that are in to see the whole.

Add an artwork

The photo is the work

Photographing flat workartworklight, 45°light, 45°camera parallel, centeredLights at equal angles on both sidesDaylight-balanced bulbs or a bright overcast dayNo flash, no glass, no frameFill the frame, then crop to the edgesPhotographing flat workartworklight, 45°light, 45°camera parallel, centeredLights at equal angles on both sidesDaylight-balanced bulbs or a bright overcast dayNo flash, no glass, no frameFill the frame, then crop to the edges
The photo is the artwork for anyone who sees it online. A gray card or a white sheet in a test shot helps check the color.

AP Art and Design in brief

AP 2-D, 3-D and Drawing portfolios have two sections: Selected Works, a few finished pieces that show skill and synthesis, and Sustained Investigation, a series of images, process included, guided by one inquiry. Each work gets short written answers about ideas and about materials and processes. Check the current AP course description for the exact counts and limits.

Colleges and art schools

Most ask for roughly 10 to 20 images, often through an online portal, with titles, media, sizes and years. Some want sketchbook pages or a specific prompt. Read each school’s instructions: a strong, consistent set usually beats a larger one with a few weak pieces.

Sources

  1. College Board. AP Art and Design Course and Exam Description: Selected Works and Sustained Investigation sections and written evidence (apcentral.collegeboard.org).
  2. National Portfolio Day Association. Guidance for students preparing art portfolios (nationalportfolioday.org).
  3. Smithsonian Institution Archives and museum imaging guides: lighting flat artwork at about 45 degrees (si.edu).
  4. National Art Education Association. Resources on student portfolios and artist statements (arteducators.org).

The worked example is made up. College Board and each school set the current portfolio requirements; check them before submitting. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.