Advancement · School Operations

Every dose on time,
on record, accounted for.

Medication errors at school are rarely dramatic: a dose an hour late because the class was outside, a refusal nobody told the family about, a bottle that ran out on a Friday. Log each dose as it is given. The log compares it with the schedule, keeps the count of what is left and flags what needs a call home.

Log a doseWhat you get
$19one-time · every device you sign in on
Buy · $19

Included with Caveat Classroom and Whole-school licenses. Or get it in the School operations toolkit, $49 for 52 items.

Doses

The worked example is made up: a lunchtime tablet given on time, an allergy tablet given 80 minutes late with four doses left and a refused dose with no note that home was told. Student codes, not names. Saved on this device only.

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What you get

Advancement · School Operations$19 · included with Classroom and Whole-school licenses

What you finish with
A record per dose: date, scheduled and given times, student code, medicine and strength, dose, route, outcome, staff initials, doses left, a note and six rights checks. Works out minutes from schedule; counts doses given within an hour, refusals and misses and the lowest supply per student and medicine; flags doses more than an hour off schedule, refusals and misses not reported home, five or fewer doses left and rights not checked.
Who it is for
School nurses, health aides and trained staff who give medicine at school under a school policy.
Format
Browser log with a saved record per dose. Prints one dose, the log in a table or a blank log sheet; downloads a spreadsheet (.csv); exports and imports a file.
Access
$19 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the School operations toolkit ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The School Operations space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Log the dose as soon as it is given.
  2. Use the time it was actually given.
  3. Record refusals and misses too, with a note.
  4. Write “Parent told at” in the note once home knows.
  5. Order refills from the side panel each week.

Log a dose

Giving medicine at school

The rights of giving medicineBeforeRight student, twoidentifiers.Right medicine: labelmatches the form.Right dose and route.At the timeRight time, inside thewindow.Watch the student take it.If they refuse, do notforce it.AfterWrite it down at once.Count what is left.Tell home about anyrefusal.The rights of giving medicineBeforeRight student, two identifiers.Right medicine: label matches the form.Right dose and route.At the timeRight time, inside the window.Watch the student take it.If they refuse, do not force it.AfterWrite it down at once.Count what is left.Tell home about any refusal.
The school nurse and the school’s medication policy decide who may give medicine and the time window for each dose.

The time window

Many school policies allow a dose within 30 to 60 minutes of the scheduled time; the school nurse and the prescriber set it for each medicine. This log flags anything more than an hour off so it can be checked against your own window.

Refusals are doses too

A refused, held or missed dose is logged with the same care as a given one, with what the student said. Families need to hear about it the same day, and a pattern of refusals is worth a conversation with the prescriber.

Sources

  1. National Association of School Nurses. Medication administration in schools, position statement (nasn.org).
  2. American Academy of Pediatrics, Council on School Health. Guidance for the administration of medication in school. Pediatrics, policy statement.
  3. Institute for Safe Medication Practices. The rights of medication administration (ismp.org).
  4. National Association of School Nurses. Clinical guidelines for school nurses: medication documentation (nasn.org).

The worked example is made up. This log is not medical advice and does not replace your school’s medication record; follow the school nurse, your policy and the prescriber’s order. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.