Teaching · Related Services

Write it down the same day: their words, what you saw, what you did and when.

Record how you learned of the concern, the student’s exact words, the facts and actions with times, and who was told. The page puts anything urgent and still open at the top, then drafts a factual summary.

Start a recordWhat you get
$12one-time · every device you sign in on
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Included with Caveat Classroom and Whole-school licenses. Or get it in the Related Services toolkit, $99 for 152 items.

The safety concern record

One record per concern, dated. The example is made up. If a student may be in danger now, act first and write this afterwards.

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What you get

Teaching · Related Services$12 · included with Classroom and Whole-school licenses

What you finish with
A same-day factual record of one safety concern: the student’s words, a timed timeline of facts and actions, the notifications made and still open, and a drafted summary.
Who it is for
Teachers, school counselors, school psychologists and administrators who learn of a safety concern about a student.
Format
Browser organizer. One saved record per concern; printed with its summary or as a blank form; CSV of the actions; export and import a file. Everything stays in this browser.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Related Services toolkit ($99) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Related Services space in Caveat Teaching.
Support
Questions about an order, access or a correction: team@caveatacademic.com.
“their words, your actions, the time
Drawn for this page. A good safety record keeps the student’s exact words, what was seen and done, and when, without interpretation.

How to use it

  1. If the student may be in danger, stay with the student and bring in the designated staff member first.
  2. Write the time you became aware, how, and the kind of concern.
  3. Write the student’s exact words, then what you saw and heard with times, without interpretation.
  4. List each action with the time and the role of who took it, and mark the notifications.
  5. Give the printed record to the person your procedure names, and clear it from a shared computer.

Start a record

How the record works

Facts, not judgments

A record that others will act on should hold the student’s words in quotes and what a camera would have recorded, with times. Words such as seemed, attention-seeking or lying describe the writer’s judgment, not the event; the page flags them so you can replace them.

Reporting suspected abuse

Every state requires school staff to report a reasonable suspicion of child abuse or neglect to child protective services or law enforcement. Who must report, how fast and whether telling a supervisor is enough differ by state, so the page gives only the general reminder: report, do not investigate, and follow your state’s rule.

What it is not

It is not a suicide or threat risk assessment; trained staff do that under your school’s procedure. It does not replace your school’s safety plan or forms. In an immediate danger, call 911; for a suicide concern, 988 answers calls and texts at any hour.

Sources

  1. Child Welfare Information Gateway (U.S. Department of Health and Human Services). Mandatory Reporters of Child Abuse and Neglect: state statutes overview.
  2. Substance Abuse and Mental Health Services Administration (2012). Preventing Suicide: A Toolkit for High Schools, including protocols for helping students at risk.
  3. 988 Suicide and Crisis Lifeline (988lifeline.org): call or text 988 in the United States.
  4. U.S. Department of Education and partner agencies (2013). Guide for Developing High-Quality School Emergency Operations Plans.

The example student, words and times are made up. Support: team@caveatacademic.com.