Teaching · For Tutors

The right records, through the right door, kept the right way.

Choose the route, list the records you need, check the written consent part by part and note when the request reached the school. The summary gives the 45-day mark, what is still outstanding and what to settle before you rely on the records.

Start a request What you get

$5one-time · every device you sign in on

Buy · $5

Included with Caveat Classroom and Whole-school licenses. Or get it in the Tutoring business kit, $69 for 64 items.

The request checklist

One record per student and request. Use initials or a code, never a name. The example is made up.

Loading the form. If nothing appears, turn on JavaScript.

What you get

Teaching · For Tutors$5 · included with Classroom and Whole-school licenses

What you finish with: For each student, a record of the route and consent, the 45-day mark, the records received and outstanding, and the handling steps in place.
Who it is for: Tutors, tutoring businesses and educational therapists who use a student’s school records to plan their work.
Format: Browser checklist kept from the first request until the records arrive. Several saved requests per student; printed with the summary or as a blank checklist; CSV; export and import a file.
Access: $5 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Tutoring business kit ($69) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives: The For Tutors space in Caveat Teaching.
Support: Questions about an order, access or a correction: team@caveatacademic.com.

Drawn for this page. Records reach a tutor through the family: their request, or their written consent, and then careful keeping.

How to use it

Start a record with the student’s initials or a code.
Pick the route and note the student’s age and school.
Tick the records you need, and why.
Check the consent part by part, and the date the request reached the school.
Mark records as they arrive and settle the handling steps.

Start a request

What the checklist is for

Two routes

FERPA gives parents the right to inspect their child’s education records, and lets a school disclose them to someone else, such as a tutor, with the parent’s signed and dated written consent that names the records, the purpose and the recipient. At 18, or at a postsecondary school, those rights belong to the student.

The 45 days

A school must let a parent or eligible student see records within 45 days of the request, and may charge for copies but not for finding them. Many schools answer much sooner. The mark here is a point to follow up, not a deadline for a disclosure to you.

What this is not

This is not legal advice, and it covers federal law only. Schools and states can add their own forms and steps; follow the school’s records office.

Sources

Family Educational Rights and Privacy Act, 20 U.S.C. 1232g, and regulations at 34 CFR Part 99.
34 CFR 99.10 and 99.11 (the right to inspect within 45 days; fees for copies).
34 CFR 99.30 (written consent: signed and dated, records, purpose and recipient) and 99.5 (rights of eligible students).
U.S. Department of Education, Student Privacy Policy Office, FERPA guidance for parents (studentprivacy.ed.gov).

The example student and dates are made up. This page describes federal FERPA terms in general; it is not legal advice. Support: team@caveatacademic.com.