Teaching · Related Services

Know where every
test kit is tonight.

A cognitive battery left in a car or a stack of photocopied protocols can cost a district a replacement kit and every score it touched. Log each kit, who has it and where, keep protocol counts against a reorder point, and check the team’s practices against the rules that protect a score’s meaning.

Add a kitWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the Related Services toolkit, $99 for 96 items.

Your test kits

The worked example is made up: a traveling cognitive battery out for 23 days and below its reorder point, and rating forms kept on an unlocked shelf. Saved on this device only.

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What you get

Teaching · Related Services$12 · included with Classroom and Whole-school licenses

What you finish with
A record per kit: the test, a kit code, the publisher’s qualification level, where it is kept, protocols on hand and the reorder point, every checkout by staff code with dates and site, and nine practices. Counts open checkouts, days out and protocols against the reorder point; flags long checkouts, low protocols, unlocked storage, traveling kits, Level C restrictions and parent inspection of protocols.
Who it is for
School psychologists, speech-language pathologists, educational diagnosticians and the assessment coordinators who manage shared test kits.
Format
Browser organizer with a saved record per kit. Prints one kit’s log, the whole inventory in a table or a blank log; downloads a spreadsheet (.csv); exports and imports a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Related Services toolkit ($99) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Related Services space in Caveat Teaching.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Add each kit with a code and its qualification level.
  2. Enter the protocols on hand and the reorder point.
  3. Log every checkout and return by staff code.
  4. Check the nine practices with the team.
  5. Reorder and chase checkouts when flagged.

Add a kit

What needs protecting

Three things a test kit needs protectedThe itemsWhat a student sees andanswersLocked away; nevercopiedSeen early, a scoremeans nothingThe protocolsRecord forms with theanswersPart of the student’srecordInspect in person;follow policy on copiesThe accessWho may give and scoreitPublisher qualificationlevelsScoring accounts closedwhen staff leaveThree things a test kit needs protectedThe itemsWhat a student sees and answersLocked away; never copiedSeen early, a score means nothingThe protocolsRecord forms with the answersPart of the student’s recordInspect in person; follow policy on copiesThe accessWho may give and score itPublisher qualification levelsScoring accounts closed when staff leave
Test standards from AERA, APA and NCME treat security as part of validity: a score is only as good as the conditions it was earned in.

Parent requests

Under FERPA and IDEA, parents may inspect and review their child’s education records, and completed protocols can be among them. Most teams offer an in-person review with the examiner explaining the scores; publishers and districts set how copies are handled.

Qualification levels

Publishers sort tests by who may buy and give them: Level A needs no special training, Level B a related degree or certification and assessment training, Level C a doctoral degree or license in the field. Check each test’s own level.

Sources

  1. AERA, APA and NCME (2014). Standards for Educational and Psychological Testing, chapters on test administration and security.
  2. National Association of School Psychologists. Principles for Professional Ethics (2020), on test security and records (nasponline.org).
  3. U.S. Department of Education. FERPA (34 CFR Part 99) and IDEA access rights (34 CFR 300.613) (studentprivacy.ed.gov).
  4. Test publishers’ user qualification policies (Pearson, PAR, WPS and others).

The worked examples are made up. District policy, state law and each publisher’s terms decide storage, access and copies. Use codes for staff and students. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.