Advancement · School Operations

The bus request,
complete the first time.

Transportation offices send back requests missing a drop-off point, a head count or a lift bus, and the trip date does not move. Fill in the trip, the riders and the seats per bus; the form works out how many buses you need. It flags a request inside the usual two-week lead time, a student who needs a lift with none requested and steps not yet done.

Start a requestWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the School operations toolkit, $49 for 32 items.

Requests

The worked example is made up: a fifth grade museum trip for 72 students and 12 adults, nine days out, with a student who uses a wheelchair and no lift bus requested yet. Saved on this device only.

Loading the request form. If nothing appears, turn on JavaScript.

What you get

Advancement · School Operations$12 · included with Classroom and Whole-school licenses

What you finish with
A request per trip with requester, school, event and budget code; destination, address and drop-off; date, departure, arrival and return times; students, adults, seats per bus, riders needing a lift and lift buses requested; nine readiness steps. Works out riders and buses; flags short lead time, times out of order, a missing lift bus and steps not done; totals buses across requests.
Who it is for
Teachers, coaches, club advisers and front-office staff who book school transportation, and the transportation coordinators who receive the requests.
Format
Browser form with a saved record per request. Prints the request for the transportation office, every request as a table or a blank form; downloads a spreadsheet (.csv); exports and imports a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the School operations toolkit ($49) and the Advancement Suite pass ($99), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The School Operations space in Caveat Advancement.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Get the trip approved and pick the date.
  2. Fill in the destination, drop-off point and times.
  3. Count students and adults; ask the office for seats per bus.
  4. Request a lift-equipped bus for every rider who needs one.
  5. Finish the readiness steps and submit at least two weeks ahead.

Start a request

Seats

Seats depend on who is sittingYoung children3 per seatMiddle school2.5 per seatHigh school and adults2 per seatA bus’s rated capacity assumes small riders three to a seat. Plan by the riders youactually have, and ask the transportation office.Seats depend on who is sittingYoung children3 per seatMiddle school2.5 per seatHigh school and adults2 per seatA bus’s rated capacity assumes smallriders three to a seat. Plan by theriders you actually have, and ask thetransportation office.
A rule of thumb; your transportation office sets the real seating for each vehicle.

Every student rides with the class

Under Section 504 and the Americans with Disabilities Act, students with disabilities must have an equal opportunity to take part in field trips and other activities, which includes accessible transportation and an accessible destination. Ask about lifts, securement and aides when you request, not the week before.

Lead time

Districts set their own deadlines for trip and transportation requests, often two to four weeks, because drivers, buses and substitutes are scheduled ahead. The form uses two weeks as its warning line; your district’s rule comes first.

Sources

  1. U.S. Department of Education, Office for Civil Rights. Protecting Students with Disabilities: Section 504 FAQ, including nonacademic and extracurricular activities (ed.gov).
  2. National Highway Traffic Safety Administration. School Bus Safety (nhtsa.gov).
  3. National Association for Pupil Transportation. Resources for school transportation coordinators (napt.org).
  4. U.S. Department of Agriculture, Food and Nutrition Service. School meals on field trips and away from school (fns.usda.gov).

The worked example is made up. Follow your district’s transportation and trip policies. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.