Enrichment · Passion Projects

Every need,
confirmed before you go.

Accessible travel works when the right people are told at the right time: the airline when you book and 48 hours out, TSA Cares three days ahead, the hotel about the exact room features. Put the trip in one record, see each deadline count down, and get every promise in writing before you leave.

Plan a tripWhat you get
$5one-time · every device you sign in on
Buy · $5

Included with the Caveat Academy pass and Whole-school licenses. Or get it in the Passion projects kit, $39 for 34 items.

Your trips

The worked example is made up: a flight in 13 days with a power wheelchair and an oxygen concentrator, a battery plan a little short and the airport van not yet confirmed. Saved on this device only.

Loading the trip form. If nothing appears, turn on JavaScript.

What you get

Enrichment · Passion Projects$5

What you finish with
A record per trip with the traveler, departure, needs, airline, flight, flight time and battery time; eight steps before the flight; five room features to confirm; every booking with its confirmation, what was promised and whether it is in writing. Counts down to departure and the TSA Cares and airline notice windows; works out battery time at 150 percent of the flight; flags anything not confirmed in writing.
Who it is for
Travelers with disabilities, older travelers and the family members or friends who plan trips with them.
Format
Browser planner with a saved record per trip. Prints the trip, a list of every trip or a blank planner to carry; downloads a spreadsheet (.csv); exports and imports a file to share with a travel companion.
Access
$5 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with the Caveat Academy pass and Whole-school licenses. Also in the Passion projects kit ($39) and the Enrichment Suite pass ($119), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Passion Projects space in Caveat Enrichment.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Add the trip and every need the traveler has.
  2. Tell the airline when booking, and note what it confirms.
  3. Call TSA Cares and give the airline its 48-hour notice on time.
  4. Ask the hotel about each room feature by name.
  5. Print the trip and carry it with the confirmations.

Plan a trip

When to tell whom

Notice windows before a flight22 weeks outBook; every need on the reservation7272 hoursCall TSA Cares4848 hoursAirline notice items; service animalformFlightFlight dayArrive early; card on the chair; askfor the CRO if neededAirlines may not charge for disabilityassistance or for carrying a wheelchair, andmust provide help boarding and between gates.
Federal rules for U.S. flights under the Air Carrier Access Act. Each airline’s accessibility page lists its own details.

Oxygen and batteries

Portable oxygen concentrators approved by the FAA can be used on board, and airlines commonly ask for enough battery power for 150 percent of the flight time, with spare batteries in carry-on bags. Check your airline’s rules and give it the notice it asks for.

When something goes wrong

Every U.S. airline must have a Complaints Resolution Official available to sort out disability problems on the spot. Ask for one by that name. Afterward you can file a complaint with the U.S. Department of Transportation.

Sources

  1. U.S. Department of Transportation. Air Carrier Access Act and the Airline Passengers with Disabilities Bill of Rights (transportation.gov).
  2. Transportation Security Administration. TSA Cares and Disabilities and Medical Conditions (tsa.gov).
  3. U.S. Department of Transportation. Service Animal Air Transportation Form (transportation.gov).
  4. Federal Aviation Administration. Portable oxygen concentrators (faa.gov).
  5. U.S. Department of Justice. ADA Update: A Primer for Small Business and hotel reservation rules (ada.gov).

The worked example is made up. Federal rules described here apply to U.S. flights and lodging in general; each airline and hotel sets its own procedures. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.