Teaching · For Tutors

Seven family emails, filled in for you.

Keep each client’s session details, progress note and billing in one place. Pick the emails you need and copy them out, subject line and all, with the invoice already added up.

Draft my emailsWhat you get
$12one-time · every device you sign in on
Buy · $12

Included with Caveat Classroom and Whole-school licenses. Or get it in the Tutoring business kit, $69 for 84 items.

The email drafts

One record per client. The example client and figures are made up.

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What you get

Teaching · For Tutors$12 · included with Classroom and Whole-school licenses

What you finish with
Ready-to-paste emails for one client, each with a subject line, plus the invoice total and the hourly equivalent of your rate.
Who it is for
Independent tutors and small tutoring businesses.
Format
Browser template library. One saved record per client; printed with the drafts or as a blank form; CSV; export and import a file.
Access
$12 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with Caveat Classroom and Whole-school licenses. Also in the Tutoring business kit ($69) and the Teaching Suite pass ($199), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The For Tutors space in Caveat Teaching.
Support
Questions about an order, access or a correction: team@caveatacademic.com.
welcomereminderprogressinvoicethe same emails, written once
Drawn for this page. Most of a tutor’s family email is the same few messages; the details change, the shape does not.

How to use it

  1. Fill in the session details once per client.
  2. Update the progress note after a session, then draft the progress email.
  3. At billing time, enter the sessions and due date, then draft the invoice.
  4. Paste each draft into your own email and fill in the names.
  5. Keep your cancellation policy the same in every email.

Draft my emails

How the drafts are built

Short, specific, regular

Families read short notes that say what happened and what comes next. A weekly progress email with one success and one next step builds more trust than a long monthly report.

Policies in writing

A cancellation policy stated in the welcome email and repeated the same way later avoids most billing disputes. The page uses the same wording each time.

What it is not

It is not a mail program. Nothing is sent from the page, and it keeps no names; you paste the drafts into your own email.

Sources

  1. Henderson, A. T. and Mapp, K. L. A New Wave of Evidence: The Impact of School, Family, and Community Connections on Student Achievement. Southwest Educational Development Laboratory, 2002.
  2. Kraft, M. A. and Dougherty, S. M. The effect of teacher-family communication on student engagement: evidence from a randomized field experiment. Journal of Research on Educational Effectiveness, 2013.
  3. U.S. Small Business Administration. Manage your finances: invoicing and getting paid (general guidance for small businesses).
  4. Federal Trade Commission. CAN-SPAM Act: A Compliance Guide for Business (transactional and relationship messages, such as an invoice or a schedule change, are exempt from most of its rules).

The example client, rate and dates are made up. Support: team@caveatacademic.com.