Enrichment · Life Skills

Every guest,
fed and seated.

The guest list turns into a dozen lists in the last month: replies, meals, allergies, tables, the hotel block, the shuttle, the gifts. Keep each party on one card and the totals, the late replies and the caterer’s notes add themselves up.

Add a partyWhat you get
$5one-time · every device you sign in on
Buy · $5

Included with the Caveat Academy pass and Whole-school licenses. Or get it in the Life skills kit, $29 for 28 items.

Your guest list

The worked example is made up: three parties for a December wedding, one family of four with a nut allergy, one couple who has not replied and an uncle coming alone. Saved on this device only.

Loading the party form. If nothing appears, turn on JavaScript.

What you get

Enrichment · Life Skills$5

What you finish with
A record per invited party: people invited, the RSVP date, the reply and how many are coming; each guest’s meal and any allergy or need; the table; arrival, where they stay and the shuttle; access needs; and the invitation, gift and thank-you steps. Totals the head count, meals by kind, shuttle seats and thank-you notes owed; flags late replies, more people than invited, missing meal choices and every allergy the caterer must hear about.
Who it is for
Couples planning a wedding and the family members or friends helping them, for any size of guest list.
Format
Browser organizer with a saved record per party. Prints one party, a table of every party for the venue or a blank card; downloads a spreadsheet (.csv) for the caterer; exports and imports a file.
Access
$5 one-time, yours on every device you sign in on; the tool opens once you are signed in with it. Included with the Caveat Academy pass and Whole-school licenses. Also in the Life skills kit ($29) and the Enrichment Suite pass ($119), and 1 more bundle. Everything you type stays in this browser; nothing is sent to Caveat.
Where it lives
The Life Skills space in Caveat Enrichment.
Support
Questions about access, an order or a correction: team@caveatacademic.com.

How to use it

  1. Add each party as it appears on the envelope.
  2. Mark replies as they come in and list each person with a meal.
  3. Call anyone still silent after the RSVP date.
  4. Send the meal totals and every allergy, by name, to the caterer.
  5. Tick off thank-you notes as gifts arrive.

Add a party

The guest timeline

Common timing, counted from the wedding6 to 8 monthsbeforeSave-the-dates6 to 8 weeksbeforeInvitations out3 to 4 weeksbeforeRSVP date1 to 2 weeksbeforeFinal count tocatererWithin 3 monthsafterThank-you notesCommon timingSave-the-dates6 to 8 months beforeInvitations out6 to 8 weeks beforeRSVP date3 to 4 weeks beforeFinal count to caterer1 to 2 weeks beforeThank-you notesWithin 3 months after
Etiquette guides give these as common timing, not rules; the caterer’s contract sets the real date for the final count.

Allergies, by name

Caterers plan around totals but serve people. Give them each guest’s name, table and allergy, not just “one nut-free meal”. U.S. food labeling law names nine major allergens: milk, eggs, fish, shellfish, tree nuts, peanuts, wheat, soybeans and sesame.

Late replies

Some guests will not reply by the date. A friendly call a day or two after it passes is normal and gets you an answer faster than another card.

Sources

  1. The Emily Post Institute. Wedding invitations, RSVPs and Wedding thank-you notes (emilypost.com).
  2. U.S. Food and Drug Administration. Food Allergies: What You Need to Know (fda.gov).
  3. United States Postal Service. Nonmachinable surcharge for square and rigid envelopes (usps.com).
  4. U.S. Department of Justice. ADA Guide for Small Businesses and accessible guest rooms (ada.gov).

The worked example is made up, and the timing shown is common practice, not a rule. Guest names and contact details stay in this browser. Nothing you type is sent to Caveat. Support: team@caveatacademic.com.